Rules of “Ursel Military History Show - Wings and Wheels”

1. Participating in “Ursel Military History Show - Wings and Wheels 2012” is only possible after payment of the fee and receipt of the entry form. Payment must be made in full by July 25, 2012. Reserved pitches that are not paid on July 25, 2012 are passed on to other (last-minute) candidates.

2. The organizers have the right to refuse any subscription and this without statement of motive.

3. Attendance cards and wristbands: are obligatory for ALL participants and can be collected on arrival in the office.

Opening hours offices:
Friday August 10, 2012 from 9 am till 10 pm;
Saturday August 11, 2012 from 6 am till 6 pm;
Sunday August 12, 2012 from 6 am till 5 pm.
Outside the opening hours of the office no participants will be allowed on the site without a valid attendance card and wristband.
Extra wristbands are available at 15 Euro per adult.

4. Arrival:
ALL participants may start arriving as of Friday August 10, 2012

at 9 am.
ALL participants should have left the showground at the latest by Sunday August 12, 2011 at 10 pm.

5. Militaria trade fair:
Please note that all pitch allocations will be reserved for repeat booking until May 1, 2012. Thereafter pitches will be allocated as available.
All pitches have a width of 3 metres (sales side) and a depth of 16 metres:
- 3 metres x 6 metres on concrete, acting as sales pitch;
- 3 metres x 10 metres on the grass behind the sales pitch, only to put

a sleeping tent.
A vehicle can be placed inside the sales pitch, but not on the grass.
Vehicles that are not placed in the stall must be placed on the (free) parking for the stallholders.
The price per pitch is 50 Euro and applies of course for the entire period. Per booked stall, there is free admission for 1 adult. Free admission for all kids -12 years.
Entries received after July 25, 2012 will be subject to a 35 Euro surcharge (no exceptions). A basic 3 metre pitch will cost 85 Euro instead of 50 Euro.

Stall fee to be transferred to:

Belgium:

Account – Name – Address beneficiary:

BE41 8601 1562 6810
BIC-code is : SPAABE22

VZW4Def

August Nihoulstraat 41

3270 Scherpenheuvel.

Other EU-countries:

IBAN account beneficiary:

BE41 8601 1562 6810
BIC (of SWIFT-adres) bank begunstigde: SPAABE22

With mention of “FAIR 2012/ your full name”

Participants may set up their sales pitch on Friday August 10, 2012 from 9 am till 10 pm and on Saturday 11 and Sunday August 12, 2012 from 6 till 8 am.
Stalls which are not taken at 8 am on 11 and August 12, 2012 could be passed on to (last-minute) candidate stallholders and this without a refund of the already paid stall fee.
Clearing your stall is only permitted on Saturday 11 and Sunday August 12, 201 between 6 am and 8 am and between

5 pm and 10 pm.

Only militaria, military vehicles and their parts are eligible for this fair.
Next category of weapons is permitted at the fair: arms on free sale.

Stallholders are to abide by the current Belgian legislation concerning the displaying and selling of weapons and inert ammunition. All Belgian stallholders with a license as arms dealer or arms collectors have to provide the organisation with their license number. The stallholders must be able to give their license as arms dealer or arms collector at the fair. Only the sale, exchange, display of arms on free sale is allowed and this only by arms dealers or collectors holder of a license to sell these. For the non Belgian stallholders, the professional arms dealers are only authorized to sell this type of weapons. Are also prohibited: ammunition in operating condition, casings and projectiles, unless they were made inapt for shooting. Weapons on free sale in Belgium: weapons neutralized by banc d’épreuves de Liège, some old firearms, using exclusively cartridges with blasting powder and built-in starting who’s model or patent is former to 1890 and manufacture is former to 1945, old weapons charged by the breech, exclusively with cartridges with blasting powder or cartridges with blasting powder with separated priming, some firearms of historical interest, using ammunition with gunpowder. All this, defined by the Royal decrees, as well the factitious weapons, alarm pistols (BEL stamp), flare pistols (if impossible of drawing a cartridge with gas or ball).

- Parts not subject to the Legal test in accordance with the Act of May 24, 1888 and its implementing decrees are on free sale (e.g. loaders, initiators, …)

- Parts who change the category of the weapon are not on free sale(such as slippery barrel shorter than 60 cm, mechanisms that change a repeating firearm into a semiautomatic weapon, …)

- Weapon accessories such as chargers, ergonomic handles, compensators, telescopes, optics, lasers, fast chargers, etc are on free sale.

- Reload material is on free sale.

- All firearms for sale must be submitted to the banc d’épreuves de Liège (Rue Fond-des-Tawes 45, 4000 Liège - tel. +32 4 227 14 55). Foreign traders and foreign private participants must submit their weapons there early enough.

- The sellers are required to record the weapons which they sell and to whom. After the show these lists must be returned to the organization. This is to check that private participants are not guilty to arms trade.

- Foreign arms dealers and foreign private participants must have for all weapons the necessary import documents.

- Foreign arms dealers must first apply for a temporary approval to the governor responsible for the place where it is held.

- Foreign buyers must have the necessary documents showing that they can have/ import in their country the weapons they bought.It is also prohibited to sell, exchange or display any item that could lead to racial politics or xenophobia. Every stallholder must comply with the Belgian legislation and in particular the fiscal regulations. Nor the organizers, nor their co-workers can be held responsible if stallholders would appear not in order in case of an eventual control.

ANY COMMERCIAL ACTIVITY OUTSIDE THE ASSIGNED “FAIR” ZONE IS PROHIBITED.

6. Vehicle static show:
All vehicle pitches have a width of 4 metres (public side) and a depth of 20 metres:
- 4 metres x 10 metres on concrete, acting as pitch for one vehicle;
- 4 metres x 10 metres on the grass behind the sales pitch, ONLY to

put a sleeping tent.
A vehicle cannot be placed on the grass.
The price per vehicle is 5 Euro and applies of course for the entire period. Per vehicle entry, there is free admission for 2 adults. Free admission for all kids -12 years.
Reserved vehicle pitches that are not paid on July 25, 2012 will be subject to a 5 Euro surcharge (no exceptions). A basic 4 metre pitch will cost 10 Euro instead of 5 Euro.

Stall fee to be transferred to:

With mention of “WHEELS 2011/ your full name”

Setting up vehicle pitch is only possible during the opening hours of and after reporting to the office participants vehicle static show and re-enactment.
Military trailers can be parked on the grass. Brightly coloured tents and caravans are not allowed. Civilian vehicles shall not be admitted to the “wheels” zone, apart from organizers and emergency services.
Civilian trucks and support vehicles must be placed on the support parking.

Rates:

- camping car

10 Euro

- mobilhome

- caravan

THE ORGANIZATION IS COMMITTED TO IMPROVE AND MAINTAIN THE MILITARY CHARACTER OF THE EVENT.

FOR THIS REASON, NO VEHICLES, NON MILITARY COLORS, TENTS, LOGO'S FLAGS.... WITH A CIVIL LOOK ARE ALLOWED.

7. Re-enactment:
Entering a group into the re-enactment show is free.
All camp display areas have a depth of 10 metres on the grass behind the vehicle(s).
All vehicle pitches have a width of 4 metres (public side) and a depth of 10 metres on concrete, acting as pitch for 1 vehicle.
A vehicle cannot be placed on the grass.
The price per vehicle is 5 Euro and applies of course for the entire period.
Reserved vehicle pitches that are not paid on July 25, 2012 will be subject to a 5 Euro surcharge (no exceptions). A basic 4 metre pitch will cost 10 Euro instead of 5 Euro.

Stall fee to be transferred to:

With mention of “RE-ENACTMENT 2011/ full name of the person in

charge”

The payment of all vehicles of the group must be carried in one go (together)!

Setting up camp display area is only possible during the opening hours of and after reporting to the office participants vehicle static show and re-enactment.
Brightly coloured tents and caravans are not allowed. Civilian vehicles shall not be admitted to the “re-enactment” zone, apart from organizers and emergency services.
Civilian trucks and support vehicles must be placed on the support parking.

Rates:

- camping car

10 Euro

- mobilhome

- caravan

THE ORGANIZATION IS COMMITTED TO IMPROVE AND MAINTAIN THE MILITARY CHARACTER OF THE EVENT.

FOR THIS REASON, NO VEHICLES, NON MILITARY COLORS, TENTS, LOGO'S FLAGS.... WITH A CIVIL LOOK ARE ALLOWED.

8. Environmental protection: digging, breaking branches, damaging trees et cetera is prohibited.
ALL vehicles ALWAYS have to stay on the concrete, NEVER on the grass. (No parts hanging over the grass.)
Every participant should keep his pitch/campsite nice and clean. Refuse bags will be distributed on arrival. Ursel is an active airfield; litter can cause accidents with possible fatal consequences. Participants are expected to help maintain the ground in a clean and tidy condition and their rubbish should be placed in the garbage cans on site.

9. Liability: nor the organizers, nor their co-workers can be held responsible for theft, loss of or damage to the stalls or its contents and/or the vehicles and planes on display. They can also not be held responsible for accidents or for any personal injury sustained on the showground and this during the full period from 6 until August 13, 2012.
All damage caused by a participant or a visitor shall be repaired at his expense.

10. Generators: are allowed, if fitted with a solid earthing, if placed on a non-penetrable surface a maximum of 10 metres from the concrete border and if they cause no inconvenience to the environment or other participants.

11. Gas cylinders: are allowed, if fitted with a pressure regulator and the necessary couplings. Gas cylinders should be handled with great caution. Never put them in the direct sun.

12. Fire extinguishers: ALL participants must have a valid and inspected fire extinguisher on the spot. A participant is liable for all damage caused by a fire.

13. Vehicle movement: no movement of motorized vehicles is permitted in the “fair” zone between 9 am and 5 pm and all traffic is at all times prohibited in the “catering” zone, apart from organizers and emergency services. In the “wheels” zone, movement of historical military vehicles is permitted but not advised. In particular, movement of vehicles weighing more than 1 ton has to be kept to an absolute minimum. Exception: participants to the organized tours. Each moving vehicle weighing more than 3.5 ton has to be preceded on foot by a steward of the organization. In order to insure the visitors’ safety, ALL moving vehicles are to switch on their headlights and indicators. ALL vehicle movement is on the driver’s responsibility. The driver should have a valid driver’s license for the vehicle he is driving. A 5 km/hour speed limit is applied within the showground. Movement of motorized vehicles between the “wheels” zone and the “fair” zone is forbidden.
ALL movement of motorized vehicles is prohibited between 10 pm and 6 am, apart from organizers and emergency services.
No (re)fuelling of vehicles to be carried out on the showground.
We cannot tolerate reckless or maladjusted driving.
Drivers must have a valid driving licence for the vehicle they are driving.

14. Uniforms: Wearing German war uniforms is only allowed with a written permission from the organization. Participants in German war uniforms are absolutely not engaged in right-wing ideas and ideologies and condemn all forms of anti-Semitism, fascism and racism.

15. Minors: Minors will only be admitted to the event when accompanied by an adult. It is forbidden to sell (parts of) arms and knifes to minors.

16. KIDZ-club: the KIDZ-club is not a crèche. An adult should accompany kids at all times.

17. Dogs: are allowed, if always kept on a leash and if they cause no inconvenience to co-participants and/or -visitors.

18. Fire safety: making open fires (such as fire baskets) is strictly prohibited.

19. Should, in cases of force majeure, the event not proceed, then the competitors in no way can not be able to claim any compensation.

20. ALL participants and their assistant/co-driver should abide by this code of domestic order. In case of an unforeseen situation, they are to obey instructions of the organization and security personnel. In case of a dispute, the participant and his assistant/co-driver will accept the final decision of the organization. Not abiding by this code of domestic order could lead to removal from the showground without the right to any indemnification. In case of a difference, the Dutch code of domestic order applies.

21. Weapons: Weapons, in accordance with the current Belgian legislation, can only be carried around in the “wheels” zone and in the “re-enactment” zone. These weapons must have been neutralized, in accordance with the current Belgian legislation.

22. Ammunition: Firing simulation ammunition is only possible provided that the group has a written permission from the organisation and provided that they can submit a signed safety briefing.
Firing pyrotechnical ammunition (for example flares and fireworks) is forbidden and leads to removal from the showground without the right to any indemnification.

23. Drugs: The use, possession, distribution of and / or trafficking in both soft and hard drugs on site are strictly prohibited. In case of violation the organization will remove the offender of the site. In the case of hard drugs the police will also be called in.

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